Executive Assistant - Start ASAP

Executive Assistant

We are looking to hire an Interim Executive Assistant to support the Leadership Practice of an innovative and growing boutique recruitment firm based in Westminster.
 
This is a new role to support the business leaders through a period of business growth. Predominantly responsible for supporting the Leadership Practice, you will assist with diary management, meeting arrangements, production of client-facing marketing & sales collateral and database management.

This role will suit someone with a confident attitude, a high degree of flexibility and the ability to hit the ground running. 

You must be able to start ASAP – this is a 3 month contract that is set to go permanent.
 
Key responsibilities:

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organising meetings and interviews
• Reminding the Directors of important tasks and deadlines
• Formatting documents, binding, typing, compiling and preparing reports, credentials documents and correspondence with clients and candidates
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Collating and filing expenses
• Assisting with the collation of management and board meeting documents
• Miscellaneous tasks to support the Directors, which will vary according to the sector and to the manager’s remit.

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Experience required:

• Proven experience of working as a PA or EA
• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability
• Excellent oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• A knowledge of standard software packages and the ability to learn CRM systems
• An unshakably positive attitude towards achieving the highest standards of service; every person you liaise with is a customer or a potential customer to the Directors