PA/Office Manager Required to support Agency Director, Ladbroke Grove (6-8 Month Contract)

Role: Personal Assistant / Office Manager 

Location: Notting Hill, West London 

Days: Monday - Friday 

Hours: 8.45am – 5.30pm

Salary: £30,000 - £40,000

Contract: Maternity Cover (6-8 month contract) 

Start: November 2018 

We are seeking a diligent Personal Assistant/Office Manager to provide a high level of support to a company Director, based within an office in Notting Hill. 

We are looking for a PA to support the Director to cover maternity leave on a fixed 6-8 month contract, initially, but there is potential for the role to go permanent.  In addition to administration and diary management this is an exciting role, supporting the Director across a number of personal projects and business areas. Your role will be split between 80% business and 20% private. No two days are the same in the office so you must be able to multi-task and be adaptable. 

You will be contracted to work 8.45am – 5.30pm Monday – Friday. 

The role on a day-to-day basis is extremely varied and will entail assisting the Director with administration, liaising with both candidates and high profile clients and VIPs on a day-to-day basis to meet their requirements, and aiding in the smooth running of a very busy office. 

The ideal candidate will be discreet, have impeccable attention to detail, be highly efficient and possess excellent communication skills (both verbal and written).  Previous experience working as a PA/Office Manager is desirable. You will be computer literate and competent using Apple software and devices (iphone, ipad, mac) along with Microsoft software (Word, Excel etc). 

We can offer an immediate start, but are also willing to wait for the right candidate if you have a current notice period. 

Duties; 

• Personal administration for the Director and family (reservations, activities, appointments) 
• Assisting with managing home-related issues (billing, repairs, cars, insurance etc) 
• Personal shopping 
• General business administration for the Director 
• Diary and meeting management, setting reminders and preparing relevant material for meetings 
• Liaising with candidates and high profile/UHNW clients 
• Internal communication with the Director and recruitment team
• Answering the phone, filtering calls and taking messages 
• Creating job specifications and advertising on various platforms 
• Arranging interviews with candidates on behalf of the consultants 
• Negotiating pay and salary rates and finalising employment contracts 
• Raising and sending invoices 
• Maintaining the database and filing systems  
• Updating the website via CMS
• Ensuring the office is tidy and prepared for meetings 
• Ordering stationary and office supplies  
• Inbox management: replying on behalf of the Director and flagging up important emails
• Flights and travel booking 
• Scheduling meetings and calendar reminders 
• Assisting with new business/website development 
• Project support 
• Event organisation 
• Attending client and business meetings 
• Running errands 

To be considered for this role you must; 

• Have excellent contactable references 
• Be eligible to work in the UK 
• Be fluent in English Language 
• Be computer literate (Apple and Microsoft software)