PA - PR Agency ( immediate start)
- Recruiter
- Christopher Keats Media Limited
- Location
- Near to Farringdon Station
- Salary
- up to 35k
- Posted
- 22 Oct 2018
- Closes
- 19 Nov 2018
- Job Title
- PA
- Contract Type
- Permanent
- Hours
- Full Time
A fabulous opportunity for an immediate start in an iconic and Global PR Agency. The role is initially a 12 month contract but with the view to go on. It is supporting two dynamic MDs and their lively and fast paced teams, working on head line hitting brands,
• Diary + inbox management for the MDs– organise internal/external meetings; accept/decline invites; flag and action emails where appropriate; arrange telephone calls/video conference calls; provide schedules; prepare relevant information for meetings
• Travel – researching/booking all travel (flights, train etc); arranging hotel accommodation; organising visas where needed; ordering currency; collating travel packs, itineraries and documents
• Managing logistics for client meetings as requested by MD, including booking meeting rooms and arranging refreshments/breakfast/lunch etc. with Hospitality
• Assisting MD’s with producing, proofing and formatting documents – Microsoft Word, PowerPoint and Excel
• Holiday / absence approval management on behalf of MDs
• Creation and maintenance of holiday planners
• Manage MD Maconomy accounts with regards to PO and invoice approvals
• Other ad hoc tasks the MD may require such as assisting with project work or new business documents
• Liaising cross team for all Finance, Admin and HR tasks or queries
• Managing induction and set up for team new starters: setting up new starter IT account and equipment via IT support systems, notifying Reception, collating starter documents (induction packs, phone lists etc.)
• Keeping client lists up to date and managing supplier relationships where required
• Recording team anniversaries and birthdays and coordinating team celebrations for events and milestones with assistance from junior members of staff
• Liaising with Facilities re: floor + desk layout and highlighting printer/storage issues
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