Team PA / Marketing Coordinator

A quirky and entrepreneurial boutique consulting firm specialising in the higher education sectors is looking for an PA/Events & Office Coordinator.  This small office is part of an international organisation and recently established in the UK so lots of scope to develop and grow.

The Role

Working with the small and tight knit UK team and some of the UK’s top universities, you will be involved in the following activities:

Office management

• Responsible for day-to-day running of the UK office
• Communicate project deliverables and guidance to all universities
• Schedule meetings and training sessions, and make travel bookings for consultants
• Maintain appropriate administrative systems
• Provide telephone and email support, and support the UK MD with diary management

Marketing campaign support

• Support marketing and sales programs with on-line research
• Support with marketing communications, newsletters, webinars, events
• Keep the marketing tracker up to date with latest interactions
• Support the procurement of a new CRM system, in conjunction with UK and Canada MDs

Events management

• Manage the set up and preparation of key events. Marquee events during the year include the two day Overall Services Review, the two day Annual Conference, and the annual Study Workshop. These will usually take place in Central London.

Local accounting & finance support

• Day-to-day financial administration of the UK operations
• Billing and accounts receivable; local supplier management and accounts payable
• Reconciling credit card expenditure, supporting management of local payroll
• General finance support for UK MD, and for the finance team in Sydney

This versatile, developmental and challenging role enjoys a high level of independence to deliver quality output in a flat and egalitarian organisational structure. In a high-growth business such as this it also represents a significant opportunity for variety, learning and career progression to the right candidate. This role would work with and provide support across all parts of the UK team as well as specific support to the Australia office but would ultimately report to the UK MD.

You will be part of a new business team with great potential for expansion and growth; you will be Involved in the decision making processes, bringing fresh motivation and insights to the challenges they face.

Key Attributes:

• Highly organised, enjoys tracking and managing information
• Has experience of an office administrative role
• Has some accounting knowledge, ideally using Xero
• Has excellent attention to detail & time management
• Will be flexible and adaptable as demands and priorities change
• Remains good humoured under pressure
• Is keen to get involved with different aspects of a growing business
• Can think critically and creatively;
• Cares about the detail as well as the “big-picture”;
• Is motivated by learning and developing
• Is proactive and takes responsibility for tasks;
• Has good written and verbal communication skills;
• Is proficient using Microsoft Office – WORD, Excel, Outlook and OneNote in particular
• Has a positive, “can-do” attitude