Site Secretary

A fast-growing construction company based in London is looking for a Site Secretary to join their team on a temporary ongoing basis. You will provide effective, quality and timely information management and administration support to a project and any other site support that is required.

Responsibilities:

• Controlling document flow, ensuring that all revision-controlled documents are administered and distributed promptly via internal document control system
• Auditing/monitoring revision-controlled documents and distribute to relevant project team and design team - includes architects, structural engineers, clients. This is based on the project communication system developed by the Project Manager at the start of the project
• Sending drawings out for copy, ensuring all project team is working from latest copy of drawings/issue via Project Plus as appropriate
• Managing and following up on the RFI, (request for information), submitted from anyone involved in project and close out of RFI's with relevant parties
• Managing Operation and Maintenance manual production from sub-contractors and manage approval
• Formatting large document includes all O&M manuals, Health &Safety information, includes contact details of all that were involved in project
• Collating and distributing fortnightly project reports as specified by the Project Manager
• Assisting with incoming and outgoing mail, arranging meetings, answering incoming phones, project champion on document filing
• General administrative duties i. typing, booking couriers, procurement of stationary

Essential Skills and Experience:

• 2+ years document control/site administration experience
• Strong working knowledge of Microsoft Office & Outlook
• Highly organised with the ability to work on own initiative
• Attention to detail
• Able to work in a team environment
• Strong communication skills
• Good understanding of how information management fits into the construction process
• Knowledge and use of document control software
• "Can do" attitude

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.