Office Assistant

Office Services Assistant   


£18,000 - £20,000      


City
 


THE COMPANY:


Our client is a leading international law firm advising financial, institutional, business and private clients around the world. They have a vacancy for a Office Services Assistant to work in their London office and support a staff of 50. This is a fantastic opportunity to work for an established law firm for an accomplished individual who is looking for the next step in their career and become an integral part of this leading company.


 


THE ROLE:


 


The role will be to support the office on all levels and assisting in any tasks when needed. This is a role to assist in the smooth running of the office and is an integral function of the office. Some of the duties will include but are not limited too:

• Sorting and distributing all inbound post, and sort and frank all outbound post
• Check/maintain paper and toner supply to printers and copiers daily
• Running errands and performing miscellaneous job-related duties as assigned (including typing, photocopying, scanning, etc)
• Prepare refreshments (tea/coffee/water) for any internal lunches and meetings (in tandem with Receptionist)
• Collection and delivery of couriers and deliveries to/from Loading Bay (in tandem with Receptionist)
• Preparation of local/international couriers jobs (in tandem with Receptionist)
• Maintaining contact lists for in-house database
• Maintenance of meeting rooms, as well as kitchen/post and store rooms, in good order
• Assisting Receptionist with reception duties (eg, lunch/break cover) including answering and directing incoming calls and greeting, directing, and assisting visitors
• Planning and scheduling meetings for two meeting rooms calendars
• Ordering, stocking, and distributing stationery and printing supplies
• Recording and distributing all inboundcouriers (in tandem with Receptionist)
• Check/maintain supplies in kitchen (eg, ensure fridge is stocked with drinks, fresh coffee and bottled water, and other supplies such as tea/sugar, etc are stocked when needed).
• Handling administrative functions for Accounts Department and Marketing Department

 


 


THE PERSON:

• Minimum 1 - 2 years working in professional services office (preferably in a law firm)
• Good knowledge of Microsoft Office packages (especially Outlook and Excel)
• Articulate, with good interpersonal and communication skills
• Smart appearance
• Able to work independently, and as part of a team
• Proactive and motivated
• Flexible/able to multitask

 


If the following certificates are held this will be a bonus however not essential:

• Suitable H&S qualifications, including:
  • First aid at work course
  • Manual handling course
  • Display screen equipment assessment course
  • Fire warden course
  • IOSH Working Safely

 


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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.


 


CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998


Morgan Spencer Limited, registered in England & Wales No: 4254114