Management Secretary

Owen Reed are recruiting for a Management Secretary to join a top law firm in Blackfrairs, London.

The Management Secretary will provide secretarial support for the CFO but also for the Heads of M & BD and HR plus the Heads of IT and Finance as necessary. 

Responsibilities of the Management Secretary
• Dealing with highly confidential, private and often sensitive information.
• Diary management for the Management Team.
• Internal and external meeting planning.
• Provide accurate and regular maintenance and update of complex electronic and paper filing systems.
• Proof reading and checking all work for spelling, grammar, formatting, presentation and sense.
• Full familiarity with and able to competently execute the relevant support processes.
• Manipulate and present relevant financial data as required by the CFO.
• Assist with preparation and issue of materials for monthly partners meeting and associated reports.
• Provide comprehensive support for annual events such as the AGM, and Partners retreat.
• Take responsibility for maintaining and updating materials.
• Manage the administration of the partners development review process, and assist in the development of a new review system.
• Operate as a supportive team member providing some cover for the HR team as required.
• Order stationery and office equipment, and any other ad hoc duties as required.
• Receive internal and external calls, taking messages and acting on as required.
• Monitor and filter emails, recording/diarising/flagging action points on important requirements.
• Ad hoc travel arrangements.
• Responsible for keeping Interaction up to date as relevant and applicable to role.
• Assisting with the planning and administration of firm-wide events both internally and externally.
• Producing and amending business critical documents with speed and accuracy.
• Maintain databases and spreadsheets in Excel.
• Produce PowerPoint presentations including charts, graphs, client pitches and proposal documents.
• Produce typed documents quickly and accurately using relevant software packages.
• Initiate draft responses to written correspondence.
• Using Digital dictation software to produce documents such as interview and file notes.
• Maintain accurate records as required of expenses/disbursements/ fees and invoices as required.
• Liaising with CFO and Head of Finance in responding to internal and external requests for back up
documentation and further information.