Executive Assistant

Supporting Senior Director with extensive travel arrangements, diary management, expenses and other duties. This is an ongoing temporary assignment with the possibility of going permanent.

Client Details

Global Pharmaceutical company.

Description

Duties will include:

• Diary Management: working to ensure an overstretched calendar focuses on the urgent and important issues, being responsive to short notice changes and ensuring clashes are managed accordingly. In addition to ensuring an even spread of attendance at Leadership meetings, 1:1 time with direct reports, key customers/suppliers and Executive Team members
• Booking Travel: ensuring most practical method and timings of travel whilst working within policy, then coordinating hotels, cars, and visas to maximise time spent at other sites and countries
• Completing expenses: ensuring completion within approved time frame and within policy
• Plus many other smaller tasks such as room booking, catering booking, raising and resolving purchase orders, purchasing through iBuy

Profile

The ideal candidate will have:

• Experience as a PA supporting Directors or senior leaders in a complex organisation
• A professional, confident and proactive approach, with the ability to manage multiple tasks simultaneously and effectively
• Able to challenge the status quo, act proactively, think beyond the role and drive continuous improvement
• Ability to work collaboratively, communicate effectively and build networks
• Excellent organisation and communication skills
• Ability to handle sensitive information in a confidential manner
• Experience of using Outlook, Calendar MS Office (inc PowerPoint, Word, Excel), Skype for Business and/or other virtual communication tools, SharePoint Online, Box and other cloud based document repository

Job Offer

• Competitive rates of pay
• 3 month full time contract