PA to Director

Our client is a Charity with numerous locations across London. They are looking for an experienced PA to support one of their Directors. This role is in Ilford, occasionally working from one of the London offices. This is a temporary position to start ASAP.

They are looking for someone confident and pro-active to provide efficient and seamless support to the Director across both locations. You will be working closely with other Admin support across the business, so it is essential to build and maintain those relationships.

Responsibilities:

• Managing a challenging diary, arranging meetings and events
• Responding to emails in an appropriate and timely manner
• Acting as first point of contact for the Director, screening, redirecting or directly responding to enquiries
• Ensuring the Director is prepared ahead of meetings with relevant agendas and documentation
• Drafting meeting agendas, taking minutes and managing document distribution
• Attending meetings, capturing actions and ensuring they are followed up
• Booking travel
• Maintaining a clear filing system
• Preparing reports and other documents when required
• Supervising additional temporary admin staff
• Undertaking any other projects, as requested
• Providing PA support to other Directors to cover absence

Requirements:

• Previous PA experience at Director level
• Ability to handle confidential information
• Ability to multi-task
• Ability to work to tight deadlines, while remaining calm under pressure
• Extremely organized with excellent attention to detail
• Excellent verbal and written communication skills
• Ability to build effective working relationships at all levels

We really appreciate the time you have taken to apply for this role, however due to large number of applications we receive we are unable to get back to everyone. If you do not hear from us unfortunately we will not be taking your application any further.