Legal PA - Risk and Advisory

Owen Reed are recruiting for a Legal PA to join a top law firm in Manchester.  The Legal PA will work with the Risk and Advisory department.

The Legal PA will provide proactive and professional support to allocated group. 

Key Responsibilities of the Legal PA:
· Build and maintain effective relationships with both internal and external clients and their teams 
· Actively contribute to client service initiatives in the group, including attending client events and seminars
· Develop and maintain core sector understanding to support delivery of optimum client service
· Liaise regularly with lawyers to identify work commitments and prioritising your workload accordingly
· Proactively identify areas of responsibility and tasks you can take ownership of
· Diary management for lawyers including arranging meetings and appointments
· Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting
· Liaising with the travel company to make travel and accommodation arrangements 
· Liaising with Business Operations to resolve problems on lawyers' behalf 
· Delegation of appropriate work types/requests to all available support services 
· Taking ownership of answering lawyers' telephone calls when they are unavailable
· Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office
· Management and co-ordination of lawyers' e-mails
· Preparing presentation slides and materials for internal/external meetings and events
· Drafting short letters, memos or notes 
· Managing production of documents (produced in-house and externally)
· Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos
· Opening client files, including completing conflict searches and money laundering checks 
· Ensuring documents are filed on FileSite with correct file and matter details
· Undertaking regular reviews of files and papers for lawyers, checking account balances and liaising with lawyers to ensure that all files which are not current are archived and deeds are put in storage
· Inputting uniform practice group credentials into the Credentials Database
· Organising events in conjunction with Business Development including logging responses
· Undertaking research on clients, potential clients and new business initiatives or opportunities
· Collating information for preparation of regular client updates or reports
· Assisting lawyers with follow-ups to business development meetings
· Collating information for preparation of bids, tenders, proposal documents, team sheets and client briefing documents
· Maintaining up to date contact details in InterAction for all lawyers' contacts
· Attending internal client or project meetings to take notes and assisting with action points 
· Support lawyers with the production and maintenance of plans 
· Assisting lawyers with the billing process
· Developing good knowledge of the Firm's accounts procedures, coordination of cheque requisitions, TT and BACS authorisations and processing client monies and ensuring all supporting paperwork is completed promptly and accurately with partner authorisation
· Assisting lawyers with client account balances