Office Manager / PA

Our client is a leading insurance / technology business, based in the heart of the City.  They need a temporary Office Manager / senior level support to Directors, to start on Monday.  The booking will be for a period of around 4-6 weeks whilst we carry out the recruitment process to find them a permanent Office Manager - so this could suit someone looking for a permanent role as well.

Main responsibilities will including HR / Office Management and EA duties including:

• Recording holidays - inputting on calendar
• Recording sick days
• Booking meeting rooms
• Dealing with office managing agents,  cleaners, suppliers etc
• Invoice/credit note chasing etc
• Keeping track of calendar - make sure meetings don't clash etc
• Expenses and bank reconciliation
• Dealing with IT support company - setting up new users, company leavers (making sure their account is deleted)
• Updating Staff list
• Cheques for incentives and refund cheques
• Looking after Petty cash, going to bank etc
• Setting up new employees - making sure they have a desk, pc, email account, access to server etc Flight search and booking
• Hotel reservations
• Managing diaries
• Booking meetings, internally and externally
• Lunch/Dinner reservations
• Be available on mobile/email for last minute requests
• Finding recruiters, setting up contracts with correct terms and rebate terms
• Posting job specs
• Reviewing CV's
• Distributing CV's
• Sending feedback to recruiters
• Arranging interviews
• Sending offer letters
• Sending contracts