Team Assistant

Team Assistant

London, West End

£35,000 - £40,000

My client is a Global Real Estate Investment Manager who are based in the West End. They are looking for a Team Assistant to provide secretarial and administrative support alongside the current team assistant, to c.12 members of the Debt & Special Situations team.

The successful candidate will be responsible for:

• Diary management for the all team members;
• Travel arrangements (e.g. hotels, flights, Eurostar, domestic trains, taxis)
• Telephone liaison  - answering and making calls on behalf of the team when necessary
• Arrange meetings, presentations, webinars, book meeting rooms
• Record team holiday and absence
• Expenses processing
• Arranging payment of invoices and subscriptions. Drafting & distributing agenda for key meetings.
• Conference /event bookings
• Checking team members’ requirements and the logistics for presentations/conferences.
• Formatting /creating Word, PowerPoint and Excel documents
• Distributing and dealing with the incoming team post and ensuring efficient dispatch of outgoing mail
• Copy typing
• Quarterly security desktop review
• Database updates, passes -amend, replace, set up, order new passes
• IT & onboarding for Joiners and Leavers in the team
• Photocopying, faxing, scanning
• Filing/archiving
• Contacts –business card details into Outlook for senior members
• Supporting and covering other team secretaries when required.

The ideal candidate will have/will be:

• Excellent spoken and written English
• Excellent organisational skills and ability to efficiently multitask
• Maturity and professionalism to deal with incoming client calls and dealing with colleagues around the world
• Ability to work under pressure
• Excellent knowledge of Outlook
• Ability to work autonomously with clear understanding of priorities
• Maturity and professionalism to handle client contact (in person/calls/emails) also dealing with colleagues around the world; especially senior colleagues
• Experience in a similar environment is preferred
• Intermediate PowerPoint, Word and Excel skills.