Office Manager/Executive Assistant

One of our favourite property clients is seeking to recruit a dynamic and efficient Office Manager/Executive Assistant to the Director, currently based in Bayswater. The  Director has a very busy diary and this role will require someone who has had extensive experience with diary management and minute taking.

• Arranging travel and occasionally, travelling with the Director to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organising and maintaining the Directors diary and making appointments;
• Dealing with incoming emails, post, often corresponding on behalf of the Team;
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports, summary dashboards and presentations;
• Organising and attending meetings and ensuring the Construction Director is well prepared for meetings;
• Responsible for collating and filing office accounts and expenses;
• Managing operations in the Operations Team office;
• Devising and maintaining office systems, including data management and filing. Experience or knowledge in Document Control systems is advantageous (Aconex / Viewpoint).

This role requires a highly proactive, professional and intelligent Executive Assistant/Office Manager who thrives on working under pressure and has excellent organisation and communication skills. An excellent command of the English language and the ability to demonstrate a high level of similar support are prerequisites for this position. The candidate must be proficient in Word, PowerPoint, Excel, and Visi. If you could see your self in this role, send us your CV now!

***Joyce Guiness is one of the most established boutique recruitment agencies in London specialising in secretarial support roles.  We cover PA, EA, Team Assistant, Receptionist, Office Manager, Marketing, Event, Hospitality and temp work across all industry sectors. Joyce Guiness as an agency are unable to respond to the high volume of applications. If you are already registered with Joyce Guiness, please do not hesitate to contact your consultant directly.***