TEAM ASSISTANT/OFFICE MANAGER – MAYFAIR PRIVATE EQUITY FIRM

An extremely well regarded, and highly professional Private Equity Firm in the heart of Central London are looking to appoint a talented and enthusiastic Team PA/Office Assistant to support the Managing Partners, as well as ensure the office runs smoothly.  This varied, fast-paced role offers the opportunity an aspiring PA from a Corporate Reception/Administrative background to progress professionally, and enables them to accelerate their career as a Team PA.  

Providing full time support to 4 partners, you will manage their diaries, international travel and meeting bookings, you will also support the rest of the team with ad-hoc duties and office management, as well as greeting guests and being the ‘go-to’ person in the team. A small ‘family-feel’ office, the team is incredibly welcoming, down-to-earth, yet professional and hardworking. They have a great sense of humour and look for like-minded applicants.

You will be highly organised and use your initiative to get the job done. You will ensure the Partners and team are supported in all administration and will implement new processes to ensure best practice is fulfilled. Meeting and greeting clients, you will be an ambassador for the organisation at all times and adhere to high standards of customer service. Proactive, efficient and driven, you will ensure completion of projects and will undertake thorough research when required.

 Duties include:

• Diary management and coordination for the team
• International travel arrangements, including booking flights, hotels and transfers and creating itineraries
• Composing emails, letters and correspondence
• Coordinate and set up international meetings and conference calls
• Meeting and greeting clients and ordering catering as required
• Answering phones, sorting and distributing the post, filing and general office admin
• Managing databases, including distribution lists for press releases
• Basic accounting, including inputting invoices and expenses into the accounting system
• Assisting in organising events, conferences and dinners
• Managing elements of the website and content
• Maintaining the high standard of the office and arranging for repairs when necessary
• Liaising with all suppliers to ensure timely and cost-effective services are provided
• Working closely with external IT providers
• Recording office expenditure and managing the budget, including petty cash
• Maintaining supplies of stationery and equipment, as well as refreshments and office snacks

Essential Skills:

• Degree qualified or equivalent
• Excellent organisational skills and ability to prioritise workload
• Presentable and professional
• Excellent communication skills – both written and verbal
• Computer literacy (PowerPoint, Word and Outlook)
• Excellent general IT know-how
• Positive with a “can-do” attitude
• Proactive self-started
• Able to work to deadlines
• Good problem-solving skills and forward thinking
• Ability to work as part of a team, as well as autonomously
• Attention to detail is vital

Experience:

• The ideal candidate will have at least 1-2 years’ experience working in a similar environment, with a proven track record
• Must have advanced experience in Microsoft Outlook and Word and good experience in Excel and PowerPoint
• Some SAGE experience would be an advantage but is not essential
• Fluency in another language is an advantage but is not essential

Hours: 08:30 - 17:00 (Monday - Friday)

If this role sounds of interest, and you meet the criteria, then please apply with.