HR Administrator - Law Firm
- Recruiter
- J M Legal Limited
- Location
- England, London, City of London
- Salary
- £21000 - £23000 per annum + Benefits
- Posted
- 12 Sep 2018
- Closes
- 10 Oct 2018
- Ref
- LL/HR/ADM1
- Contact
- Lee Laming
- Job Title
- HR
- Industry Sector
- HR
- Contract Type
- Permanent
- Hours
- Full Time
Recruiting for a HR Administrator for an award winning law firm in the City.
This position is a very busy administrative role supporting the whole HR team and assisting with a variety of tasks.
General Administration
- Supporting the HR team with employee life cycle administration (including starters, leavers, probations, and fixed term contracts)
- Supporting the Firm's induction for new joiners
- Preparing and responding to reference requests
- Processing expenses and season ticket loans
- Organisation of staff gifts and length of service awards
- Carrying out archiving of HR files and documents as required on a monthly basis
- Responsible for the electronic and/or paper filing for the HR team
- Prepare and process invoices for payment, in addition to logging and tracking of the HR team budgets
- Coordinate of the Firm's weekly newsletter updates from the HR team
- Distribution of internal and external post
- Updating the HR team's management report for distribution to the Managing Partner
- Assisting with the administrative duties of the Firm's annual salary review and bonus processes
- Undertake administrative tasks to assist the HR team as required.
Diary Management & Meeting Coordination
- Diary management for the HR Director, HR Manager, HR Officer and relevant firm-wide events
- Management of meeting rooms on the HR floor
- Note taking at ad-hoc HR meetings
- Coordinate the monthly team meetings, including; booking meeting rooms, completing function booking forms, preparing agendas and taking accurate minutes
- Organisation of the HR team's travel, conferences, lunches and training
- Provide administrative support to the HR led committees, e.
Responsible Business Committee and Diversity & Inclusion group, including; room bookings,
function booking forms, agendas and minutes
- Assisting with the administration of the delivery of internal training courses and wellbeing
sessions including room bookings and room preparations, calendar appointments, material
production, catering requests and attendance sheets
- Assisting with the administrative duties of the Firm's annual trainee assessment days such
as printing bundles, organising catering, booking rooms etc.
Systems & Data
- Updating HR records and maintenance of the HR database
- Assist the HR team with regular management information reports and ad hoc reporting as
required
- Assist with the production of documents (using Word, PowerPoint and Excel) and printing as
required by the team
- Assisting with the firm's annual appraisal process, updating the online system and producing reports.
Projects
- Oversee the HR team's e-filing project and on-going regular maintenance of paper and
electronic personnel files
- Any other ad hoc HR projects and general administration required within the team.
Other
- Cover for the HR assistants as and when required
- Continually review the efficiency of the HR administration and make recommendations for
enhancements.
Experience from an HR team/ professional services (in a similar administrative role) is preferred, however you must have good administrative/ coordination experience (at least 6 months) and worked with different systems and has strong IT skills.
Personality is absolutely key for this role and the successful candidate will be working within a friendly, busy and supportive team.
Email asap !!!!
This position is a very busy administrative role supporting the whole HR team and assisting with a variety of tasks.
General Administration
- Supporting the HR team with employee life cycle administration (including starters, leavers, probations, and fixed term contracts)
- Supporting the Firm's induction for new joiners
- Preparing and responding to reference requests
- Processing expenses and season ticket loans
- Organisation of staff gifts and length of service awards
- Carrying out archiving of HR files and documents as required on a monthly basis
- Responsible for the electronic and/or paper filing for the HR team
- Prepare and process invoices for payment, in addition to logging and tracking of the HR team budgets
- Coordinate of the Firm's weekly newsletter updates from the HR team
- Distribution of internal and external post
- Updating the HR team's management report for distribution to the Managing Partner
- Assisting with the administrative duties of the Firm's annual salary review and bonus processes
- Undertake administrative tasks to assist the HR team as required.
Diary Management & Meeting Coordination
- Diary management for the HR Director, HR Manager, HR Officer and relevant firm-wide events
- Management of meeting rooms on the HR floor
- Note taking at ad-hoc HR meetings
- Coordinate the monthly team meetings, including; booking meeting rooms, completing function booking forms, preparing agendas and taking accurate minutes
- Organisation of the HR team's travel, conferences, lunches and training
- Provide administrative support to the HR led committees, e.
Responsible Business Committee and Diversity & Inclusion group, including; room bookings,
function booking forms, agendas and minutes
- Assisting with the administration of the delivery of internal training courses and wellbeing
sessions including room bookings and room preparations, calendar appointments, material
production, catering requests and attendance sheets
- Assisting with the administrative duties of the Firm's annual trainee assessment days such
as printing bundles, organising catering, booking rooms etc.
Systems & Data
- Updating HR records and maintenance of the HR database
- Assist the HR team with regular management information reports and ad hoc reporting as
required
- Assist with the production of documents (using Word, PowerPoint and Excel) and printing as
required by the team
- Assisting with the firm's annual appraisal process, updating the online system and producing reports.
Projects
- Oversee the HR team's e-filing project and on-going regular maintenance of paper and
electronic personnel files
- Any other ad hoc HR projects and general administration required within the team.
Other
- Cover for the HR assistants as and when required
- Continually review the efficiency of the HR administration and make recommendations for
enhancements.
Experience from an HR team/ professional services (in a similar administrative role) is preferred, however you must have good administrative/ coordination experience (at least 6 months) and worked with different systems and has strong IT skills.
Personality is absolutely key for this role and the successful candidate will be working within a friendly, busy and supportive team.
Email asap !!!!
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