Facilities Manager

Our client a luxury Retail Company who has 6 stores based in and around London, South East and the East of England and requires a Facilities Manager to join their firm. This is a 13-14-month contract to start mid October 2018.

The main duties are:

• Facilities Management duties will include: Management and scheduling of maintenance work
• Ensuring all cleaning, maintenance and office equipment contracts are dealt with promptly
• Manage cleaning, utilities, maintenance and office equipment contracts
• Oversee contractors Responsible for all contactors on site
• Organise and carry out 6 monthly site inspections
• Record and oversee meter readings
• Act as first point of contract for landlords
• Maintain records for all sites
• Distribute insurance certificates for all sites
• Tenancy Management will include: Liaising with tenants regarding service charges, insurance, repairs, upgrades and common areas.
• Assist finance in maintain accurate records and invoices for all tenants
• Provide training on AC, fire alarm testing
• Creation of tenant packs for all new tenants
• Health & Safety and Environment duties include: Ensure the Company's Health & Safety Policy and Environmental Policy are implemented
• Monitor evaluate and review Health & Safety policy and practice
• Assist in the identification of training needs for employees
• Advise the board and senior management on the implications of current and emerging health and safety legislation
• Submit monthly reports on H&S
• Assess routine health & safety activities and checks are carried out
• Office Management duties will include: Responsible for the supervision of the Receptionist and provide cover when necessary
• Overseeing H&S Coordinator
• Responsible for leasing/purchasing and maintenance of office equipment
• Responsible for organising any employee events
• Undertake travel Risk assessments for overseas travel
• Process foreign visa applications
• Provide secretarial and administrative support for the Directors

The successful candidates will have previous experience in facilities, property/office management and Health and Safety and have an IOSH or equivalent qualification. You need to have good written and verbal communication skills, be a level-headed problem solver using rationale and logic to handle issues, often sensitive and confidential by nature. You need to have experience managing staff, experience dealing with tenants be energetic & positive, with a 'can do' attitude, ability to solve issues/queries quickly and actively contribute ideas to improve customers' experiences and be proficient with software/systems.

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

This is a great opportunity, apply now!