Premises & Facilities Manager - International City Law Firm!
- Recruiter
- J M Legal Limited
- Location
- England, London, City of London
- Salary
- £55000 - £70000 per annum
- Posted
- 07 Sep 2018
- Closes
- 05 Oct 2018
- Ref
- VEPFMAN
- Contact
- Vince Ellam
- Job Title
- Facilities
- Industry Sector
- Legal
- Contract Type
- Permanent
- Hours
- Full Time
Premises & Facilities Manager - International City based Law Firm! - Salary range £55,000-£70,000 (according to experience)
Responsible for the delivery of a client-focused Property and Facilities service for the UK offices of the Firm and work alongside the Director of IT to take the lead of the Property and Facilities services strategy.
To become a trusted advisor to the team and partnership. In addition to managing the team, this role will work with stakeholders across the business and manage relationships with key external suppliers and advisers.
Key responsibilities:
*To organise and direct the facilities team. To ensure that all the firm's FM support functions are devised and implemented on a yearly basis.
*To develop and implement a service catalogue and appropriate service level agreements for FM services.
*Continuously review the in-house resource utilisation and productivity and establish optimum staff levels and shifts.
*To be fully conversant with the statutory requirements of relevant legislation applicable to global office premises.
*Premises activities such as location, amount of space and use of space.
*To formulate and gain acceptance of accommodation strategies and to organise and direct the efficient control, utilisation and design of office space and to provide good quality accommodation to appropriate standards for staff.
*To plan and direct resource to ensure premises are provided with suitable and responsive facilities management on a day to day basis.
*To ensure suitable maintenance, service, environmental, energy conservation and investment strategies are devised and implemented and maintain a Forward Maintenance Register and life cycle plan.
*To manage and develop all mechanical and electrical services, plant and associated installations to ensure that they comply with current legislation and to be responsible for all statutory testing, inspection and record-keeping.
*To organise and implement suitable procedures to ensure the buildings comply with all relevant statutory legislation with regard to Health and Safety.
*Prepare annual budgets and exercise proper financial control in the management of such budgets.
*Project Manage when required.
*Prepare specifications of service requirements, tender/contract documentation and manage tender processes, analysing tenders and making recommendations regarding the appointment of suppliers. Develop supporting Service Level Agreements to govern the performance of external service providers and manage so as to ensure excellent services are delivered.
*To determine and organise the cost effective provision of catering hospitality facilities and front of house services to ensure appropriate standards are maintained.
Experience you will need:
*Property Management.
*Good business acumen with experience in a similar role within a prestigious environment (City Law Firm, Professional Services or high end hotel/hospitality etc.).
*Significant Facilities management experience gained preferably in a law firm or other professional services environment.
*Demonstrable knowledge and experience of disaster recovery and business continuity processes.
*Leading an effective Facilities team.
*Excellent people leadership and management skills.
*Significant experience preparing and managing budgets.
*Proven procurement knowledge and experience.
*IT literate.
*Professional manner and pro-active commercial outlook - "can do" attitude.
*Flexibility in approach to hours, by having an understanding of the role requirement.
*Exceptional customer service skills.
*Ability to manage pressure, whilst maintaining a level headed approach.
*Experience in managing outsourced services eg reprographics and catering.
*Experience of maintaining M&E is essential.
*A Health and Safety Qualification, i. IOSHH or NEBOSH Certificate would be desirable but not essential.
*An understanding of working with different outsourced and internal operations.
*Knowledge of BC/DR.
Membership of the British Institute of Facilities Management (BIFM) would be desirable but not essential.
If you are interested in hearing more regarding this excellent opportunity and feel that you have the relevant experience, please contact me immediately!
Responsible for the delivery of a client-focused Property and Facilities service for the UK offices of the Firm and work alongside the Director of IT to take the lead of the Property and Facilities services strategy.
To become a trusted advisor to the team and partnership. In addition to managing the team, this role will work with stakeholders across the business and manage relationships with key external suppliers and advisers.
Key responsibilities:
*To organise and direct the facilities team. To ensure that all the firm's FM support functions are devised and implemented on a yearly basis.
*To develop and implement a service catalogue and appropriate service level agreements for FM services.
*Continuously review the in-house resource utilisation and productivity and establish optimum staff levels and shifts.
*To be fully conversant with the statutory requirements of relevant legislation applicable to global office premises.
*Premises activities such as location, amount of space and use of space.
*To formulate and gain acceptance of accommodation strategies and to organise and direct the efficient control, utilisation and design of office space and to provide good quality accommodation to appropriate standards for staff.
*To plan and direct resource to ensure premises are provided with suitable and responsive facilities management on a day to day basis.
*To ensure suitable maintenance, service, environmental, energy conservation and investment strategies are devised and implemented and maintain a Forward Maintenance Register and life cycle plan.
*To manage and develop all mechanical and electrical services, plant and associated installations to ensure that they comply with current legislation and to be responsible for all statutory testing, inspection and record-keeping.
*To organise and implement suitable procedures to ensure the buildings comply with all relevant statutory legislation with regard to Health and Safety.
*Prepare annual budgets and exercise proper financial control in the management of such budgets.
*Project Manage when required.
*Prepare specifications of service requirements, tender/contract documentation and manage tender processes, analysing tenders and making recommendations regarding the appointment of suppliers. Develop supporting Service Level Agreements to govern the performance of external service providers and manage so as to ensure excellent services are delivered.
*To determine and organise the cost effective provision of catering hospitality facilities and front of house services to ensure appropriate standards are maintained.
Experience you will need:
*Property Management.
*Good business acumen with experience in a similar role within a prestigious environment (City Law Firm, Professional Services or high end hotel/hospitality etc.).
*Significant Facilities management experience gained preferably in a law firm or other professional services environment.
*Demonstrable knowledge and experience of disaster recovery and business continuity processes.
*Leading an effective Facilities team.
*Excellent people leadership and management skills.
*Significant experience preparing and managing budgets.
*Proven procurement knowledge and experience.
*IT literate.
*Professional manner and pro-active commercial outlook - "can do" attitude.
*Flexibility in approach to hours, by having an understanding of the role requirement.
*Exceptional customer service skills.
*Ability to manage pressure, whilst maintaining a level headed approach.
*Experience in managing outsourced services eg reprographics and catering.
*Experience of maintaining M&E is essential.
*A Health and Safety Qualification, i. IOSHH or NEBOSH Certificate would be desirable but not essential.
*An understanding of working with different outsourced and internal operations.
*Knowledge of BC/DR.
Membership of the British Institute of Facilities Management (BIFM) would be desirable but not essential.
If you are interested in hearing more regarding this excellent opportunity and feel that you have the relevant experience, please contact me immediately!
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