Administrator / Receptionist

Administrator / Receptionist

£20 - 23k per annum

Stephen Davy Peter Smith Architects is an award winning practice based in Hoxton looking for a confident administrator/receptionist to join our team. We are a small friendly practice of 24 and the role is 80% administrative and 20% reception duties. We are looking for a self starter who is willing to learn a variety of tasks and be a real team player. This role is ideal for someone who is happy to take direction from the part time Office Coordinator and can work independently in their absence.

Administrative support to the architectural team includes:

• Assist in the smooth running of the Admin Team, which includes and Office Coordinator, PA, Accountant and Marketing Manager
• Work closely with the part time Office Coordinator on non HR related tasks and ensuring they are kept informed on their progress
• Typing, preparation of documents, photocopying, scanning and filing for the wider Architectural Team
• Responsibility for the Google Gmail administration
• Assisting with marketing/PR events
• Entering new projects and creating new project email accounts

Receptionist duties include:

• Switchboard, accurately taking and relaying messages, screening and directing calls
• Maintaining the reception area
• Meeting and greeting visitors and being responsible for two meeting rooms and preparation of refreshments for meetings
• Incoming and outgoing post, ordering couriers and other support services
• Ordering stationery, kitchen and other office supplies

This is an ideal opportunity for someone with good people skills who enjoys working in a creative environment. 

 The successful candidate will have excellent attention to detail, organisation skills and be strong on Word and Excel. Knowledge of working with Google Gmail and Apple Macs is preferable but not essential.  We are looking for someone who is professional, has a friendly manner and excellent communication skills.

Ideal start date - mid to end of Sept.