Legal PA -Clinical Law

Owen Reed are recruiting for a Legal PA to join a London Law firm.  The Legal PA will work within the Clinical Law area.

The Legal PA will provide lawyers with the support they need to perform the task of providing legal services to clients.

Main duties of a Legal PA:
Administrative
 Manage diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis;
 Arrange meetings, booking conference rooms, refreshments, checking rooms prior to meetings etc;
 Organise travel arrangements, booking and confirmation of reservations;
 Photocopying, printing, organising couriers, sending out of letters, faxes etc;
 Opening and closing of general files, general filing, record keeping and archiving of files;
 Liaising with floor support units over filing, scanning, copying etc.
Communication
 Take internal and external telephone queries, responding as appropriate;
 Monitor post and/or e-mails and dealing with as appropriate;
 Liaise with business support departments on behalf of lawyers as required;
 Liaise with the department’s Secretarial Coordinator over any planned absences, arranging cover as necessary and communicating this to the relevant fee earners.
Client Relationship Management
 Enter, maintain and update client details and relevant information of the firm’s CRM system;
 Deal with basic queries and general administration, including in relation to hub clients;
 Arrange all client meetings, including client care meetings;
Financial
 Assist lawyers in ensuring their time is recorded properly;
 Assist lawyers in the billing and credit control;
 Request cheques, bank transfers;
General
 Assist others in the office whenever there is spare capacity;
 Assist other members of the department or office;
 Working effectively with other legal departments and support departments as required;
 Any other duties as reasonably requested by a person of an appropriate seniority.