Office and Personal Assistant

A start-up insurance and reinsurance firm are looking for an Office and Personal Assistant to join them on a 12 month FTC. The successful candidate will have previous experience working in an office support capacity, preferably within financial services. You will work well in a fast paced, high pressure environment and be well presented.

Responsibilities:

• Welcoming visitors
• Answering telephone calls promptly and dealing with any queries
• Liaising with the admin team to ensure constant communication between the front of house and back office
• Logging and issuing access passes to visitors/staff and retrieve/terminate as required
• Issuing parking spots and maintaining parking log
• Sorting mail and organising couriers
• Updating and maintaining employee contact list
• Maintaining company calendar with employee travel dates and details
• Ensuring reception area, meeting rooms, kitchens and supply rooms are kept neat and presentable
• Ordering and purchasing kitchen and bathroom supplies and branding merchandise as required
• Book meeting rooms and set up VC as needed
• Helping with the induction of new starters
• Assisting the Office Manager with ad-hoc various duties
• Assisting with the organisation of office functions
• Co-ordinating the maintenance team for any call outs and maintenance checks
• Managing invoices, preparing budgets and expenses according to processes
• Covering for the Office Manager on Friday's
• Assisting with PA support to Group Financial Controller & UK CFO - diary management, setting up meetings, arranging travel and assisting the Finance team with ad-hoc requirements
• Managing and maintaining the external and internal website by using WordPress
• Ordering taxis for staff/visitors and maintain booking records/approvals and provide driver contact details
• Booking travel and transportation as needed

Essential Skills and Experience:

• A minimum of 2+ years in reception or administration experience, preferably within financial services
• Well presented with excellent communication skills, both verbal and written
• Previous experience using MS Word, Excel, and Outlook required
• Experience working with accounting systems and managing accounts payable is preferable
• Ability to work independently and maintain positive outlook even when placed under pressure

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.