Unique Creative Communications Agency - HR Co-ordinator

ROLE

The employees are the most important thing in our client’s agency. It’s where their business is always focussing its attention, and as such, they’re looking to hire a HR Coordinator to help them ensure they are keeping accurate employee data, benefits and administration across our 140 person agency.

A key focus for this role is administration and supporting the HR team. You will report into and work closely with the HR Director to ensure you’re supporting the business in the right way. This is a really varied and fast-paced role covering employee contracts, reporting, data administration, new joiner management, on-boarding of new hires and payroll. You will be the friendly first point of contact for all their people with anything they need.

This is a great role for someone who wants to grow their career in HR, you will have the freedom to input into new processes, ideas and ways of working: they actively want to hear about what you can do to support their business better!  It’s a busy but lovely team and a fun and creative agency with loads of great benefits, training and most importantly – enjoying your job and having fun!

RESPONSIBILITIES

Starter and leaver processes:

• You will be responsible for the new starter process ensuring contracts are correct and on-boarding is enthusiastic and managed effectively. This involves creation of contracts, UK border agency checks and extensions, tracking fixed-term contracts and helping to manage successful candidates before they start to give a beyond great first impression
• You will deliver the new starter induction, conducting background checks (references and eligibility to work in the UK) and training new starters on their people systems
• You will take ownership for the leaver process including calculating remaining holidays, liaising with payroll and drafting leaver letters

Benefits

• Promote available benefits to employees
• Assist with the different benefit platforms, ensuring these are kept up to date
• Housekeeping for benefit eligibility such probation notice, enrolling onto timed benefits etc.

Payroll

• Liaise with their finance and IPG payroll team to communicate monthly employee updates for payroll. This includes salary changes, benefit deductions, childcare vouchers, and new starters and leavers

Recruitment

• Make sure all briefs have sign off from CFO
• Liaise with external recruiters on approved briefs
• Keep all recruitment administration up to date and flagging any concerns
• Making sure all legal documentation is gathered from candidates and recruiters
• Ensuring all T&C’s are in place with external recruiters

General administration

• Keep all documentation and e-files up to date, with a drive towards a paperless process wherever possible
• Create new e-files and paper files for new starters and remove them for leavers
• Create letters for all employee lifecycle changes and contracts
• Assist with the administration of employee probations
• Assist with the administration of corporate benefits, including liaising with new providers and bringing their offering into the agency

SKILLS

• You will have some HR experience already, or a relevant field (such as recruitment, administration or a data-led position) or industry from a permanent role
• You will have some exposure or a keen interest in working within a creative or media agency environment
• You must be able to provide support to the wider HR team and business, with strong Excel, PPT and Word skills
• You will need to be highly organised and deadline-focussed, with a keen attention to detail
• You should be a warm and friendly communicator, while being persuasive and confident in your communication and able to relay complex information
• You will be a down to earth person, lacking ego and willing to take on anything that is given to you