Personal Assistant

EA needed to support the Supply Chain Director at a global construction firm

Your new company
They are a Global Construction firm based in the City, they offer an excellent working environment and have an amazing PA network.

Your new role

• Work in a professional manner maintaining diplomacy and confidentiality in communicating highly sensitive or highly contentious information with people of all levels within the company and elsewhere.
• Preparing and issuing predefined reports and presentations for both internal and external customers to deadlines
• Arranging events such as team strategy days, annual meetings, leadership days
• Scheduling reviews, monthly leadership meetings, meetings and taking and distributing minutes
• Proactive diary management
• Completion of expenses
• Dealing with frequent queries from staff and clients
• Provide support to the Executive Assistants
• Supporting the organisation of company events

• Organise and manage diaries, including workload, deadline planning and reoccurring events.
• Monitor and manage email. Escalate, forward and respond as appropriate.
• Book travel and arrange all associated documents and arrangements.
• Manage holiday requests and track attendance for the Exec
• Process expense claims.
• Prepare on-boarding for new joiners; ordering computer equipment, phone; email set up.
• Organise business trips and travel
• Arranging breakfasts/lunches/dinners for Exec
• Ensuring you are checking schedules ahead of time
• Book and organize rooms for internal meetings as appropriate.
• Make travel arrangements as appropriate
• Arrange IT/ communication equipment as and when required.
• Prepare presentations and reports

What you'll need to succeed

• Excellent interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority
• Highly organised, and takes ownership of responsibilities.
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
• Maintains a positive attitude towards routine tasks
• Accurate and exceptional attention to detail
• Pro-active and enjoys working autonomously and as part of a wider team
• Confident and assertive where required
• Sociable and outgoing
• Flexible approach to work
• Understands and appreciates the importance of using discretion
• Passionate about service and quality
• Team player who deals effectively with colleagues and client
• Proactive and positive attitude with a calm and methodical approach to work

What you'll get in return

You will receive a competitive salary, various benefits and will have the opportunity to work with a global construction firm.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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