PA to A&R

You will assist the two Co-Heads of A&R with additional support for the Head of Asylum and Senior A&R Manager, providing first-class PA and administrative support including diary management and travel.

This is a fast-paced role within a dynamic and award winning frontline label and requires the ability to multi-task, prioritise and take initiative.

Hours:                  Full time

Location:              London

Salary:                  £28k

Start Date:            ASAP

Interviewing:        ASAP

Responsibilities include, but not limited to:

• Full coordination of a hectic and constantly changing schedule
• Full support with coordinating overseas trips including booking all travel arrangements, compiling itineraries and managing busy schedule whilst abroad.
• Coordinate travel for department for Conferences and other travel.
• Processing expenses
• Prepare meeting agendas and assisting with preparation for meetings including compiling information and researching topics where necessary.
• Taking all department phone calls and dealing with incoming queries, requests for information etc.
• All admin, filing, correspondence etc.
• System admin; Chart system, Marketing Planner, Concur, Sprinter, Holiday Planner, etc.
• Burning CDs, transferring files etc.
• Undertake internet-based research to support A&R decisions
• Compiling sales and chart information from the world on a weekly basis.
• Ordering all tickets for gigs and getting AAA passes where necessary.
• Meeting and greeting all external clients.
• Providing hospitality and refreshments to visitors/artists to the label
• Dealing with private and personal affairs when required.

Candidates must be / have:

• You have excellent communication skills, both written and verbal, with all levels of management
• Experience of managing multiple diaries seamlessly
• You are able to work autonomously, with minimal supervision, and can take initiative
• Flexible and motivated with a positive attitude and always open to learning
• You are super organised with first-class co-ordination and prioritisation skills
• Friendly and outgoing, whilst remaining professional at all times
• You are a real team player and can forge strong working relationships at all levels (internally & externally)
• Detail oriented – excellent level of accuracy
• You are comfortable with all new digital media
• Excellent computer skills (Word, Power point, Excel, SAP, Outlook, Internet etc.)
• You are passionate about music and thrive within a fast paced and dynamic environment