Temporary PA - £17-19ph - Central London

Boutique Bank in Central London looking for a temporary PA to 3 of their senior management team - £17-19 ph

The ideal candidate would be a diary management expert full with enthusiasm and drive

Start date of 3^rd Sep (non- negotiable) for 3 weeks,

Main PA Duties:

• Manage executives’ diaries and arrange their daily schedule (set up meetings, travel, speaking engagements). The diaries change rapidly so keep pace with requests and make prompt amends as required. It is the EA’s role to pre-empt any meeting changes / overruns and manage the diary commitments accordingly. Effective gate keeping is key.
• Act as an office manager by keeping up with office supply inventory and meeting room bookings –the Executives office needs to maintain a high standard and be presentable at all time. Monitoring meeting rooms liaising with reception on visitors and meeting room set ups.
• Be the point of contact between the executives and company employees/clients and manage information flow. Be helpful but establish boundaries otherwise you will be inundated.
• Manage the line manager’s inbox, reading / actioning emails where possible. Forwarding on to direct reports/peers if necessary to ensure requests are actioned as quickly as possible.  Be confident in formatting information for internal and external communication – memos, emails, presentations, reports.
• Screen and direct phone calls and distribute correspondence. Pass on messages and information accurately and quickly.
• Devise and maintain office filing system
• Invoices and expenses - raise PO on Netsuite and receipt items.
• Complete expense claims for the various line managers via Netsuite in a timely manner.
• Meet and greet external guests. Provide refreshments as required.

Looking for a professional PA with at least 5 years’ experience working as a PA/EA within FS or professional services . Ideally must have global experience.