PRIVATE PA TO HNW FAMILY OFFICE

We have a new opportunity for an experienced and highly polished private PA to join a HNW family office with beautiful premises in the West End. Working alongside another EA you will be responsible for more of the lifestyle elements of the role, but also be capable of taking responsibility for any ad hoc projects or operation requirements when necessary. This will suit somebody used to working in a formal environment, with impeccable written English and good etiquette.

RESPONSIBILITIES

• Diary management and coordination of associated logistics (who needs to get from A to B and how, reservations, advance preparations or paperwork to take or follow up on, activities, appointments and travel arrangements including passports and visas)
• Travel support; planning trips and making all necessary arrangements, as well as ensuring all runs smoothly on the day
• Research, orders, deliveries, purchases and errands
•  Keep the family organised for example sorting cupboards, storage areas and over-seeing the home is shut down if travelling for an extended period, and set-up prior to return. 
• Ensure preparations are taken care of for guests
• Manage documentation for the family, including passport and visa renewals, health insurance claims, monitoring loyalty programs
• Coordinate with household staff to ensure smooth day-to-day operations, ensuring everyone has what is needed to succeed in their role. 
• Potentially taking on line management duties as helpful, providing both support and leadership.  This will include schedules, holiday planning, training, performance, credit   reconciliations and Petty Cash.

CANDIDATE MUST HAVE/BE

• A minimum of 4 years in a Private PA role or private household position
• Happy working within a small team
• Happy to travel occasionally
• English as a first language, any other languages beneficial but not essential
• Excellent writing skills
• Excellent presentation