PA/EA

Tay Associates has an excellent opportunity for an experienced EA to join one of the worlds largest energy commodity companies with their head office based in London.

This position is responsible for supporting a General Manager of Finance ensuring the smooth functioning of their department.

Responsiblities:

• Diary management, ensuring control of meeting times, efficient and timely organisation of calendars, keeping the Director aware of calendar changes and preparing documents etc. in advance of meetings
• Extensive business correspondence in both English and Russian languages
• Processing invoices in SAP, acting as first signatory on the approval process and ensuring prompt payment;
• Assistance in the preparation of various reports (daily deposits report, monthly department report etc);
• Event organisation including Departmental Away Days and coordination of attendance at other corporate events for the General Manager
• Production of presentations in various formats for internal and external meetings;
• Ad-hoc translations (English to Russian and Russian to English) and work together with translation company;
• Compiling expense claims for the General Manager, for cash expenses, fuel claims and corporate credit card claims;
• Travel arrangements (flights, hotels, transfers, visas etc) for General Managers;

Skills & Competencies

• Excellent written and spoken English and Russian including grammatical proficiency is must.
• Knowledge of Russian formal business correspondence standards is essential
• Good numeric and analytical ability including spreadsheet skills;
• Thorough organisational, planning and administrative skills;
• Able to cope with multiple priorities and changing environment;
• Solid understanding of MS Office (Outlook, Word, Excel, PowerPoint);

Experience & Education

• Previous experience in secretarial/PA positions is essential;
• Experience of working in an international organisation / corporate environment
• Strong academic track record, preferably a university degree;
• Bachelor degree or secretarial qualifications preferred but not essential (or equivalent experience).