Executive Assistant

Executive Assistant - £40,000 - £45,000 - West End - X_QYR27096

A large independent investment company is currently seeking a positive and experienced Executive Assistant to join their Administrative Team based in the West End. This role will form part of the assistant support for the Equity Product Management team.

Are you looking for a varied and busy role with the opportunity to grow within a growing business area?

Responsibilities:

• Comprehensive and proactive diary management to 2 Business Development Managers and 2 Portfolio advisers
• Liaising with external clients and administrative teams for all meeting logistics
• Coordinating roadshow activity
• Proactively setting up prep-meetings ahead of the client meeting
• Ensuring meeting rooms are booked globally where necessary
• Understanding and utilising virtual conferencing tool to create video and audio conference requests
• Liaising with reception to request any catering
• Registering external visitors with reception
• Proactively managing meetings and being a gatekeeper
• Managing global travel and expenses
• Providing enterprise reports when requested
• Managing and completing print requests following in-house compliance approval process
• Entering, amending and keeping client data up to date
• Management and processing of team invoices
• Diligent coverage of telephone lines, adhering to best practices

Skills:

• Diligent and high attention to detail
• Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
• Excellent organisational, multi-tasking and prioritisation abilities
• Ability to work under deadlines and to accommodate last minute changes.