PA to Head of Recruitment

PA to Head of Recruitment 

PA to Head of Recruitment (1:1 support) and admin assistance to team.  High level of interaction with internal and external clients.  The PA must be able to demonstrate administrative competencies

The Role will involve:
• To provide first-class PA support to the Head of Recruitment, and administrative support to the Experienced Hire Recruitment team specifically relating to onboarding 
• Extensive support including diary and inbox management on behalf of the Head of Recruitment 
• Coordination and arrangement of lateral interviews, including Partner and Senior level candidate interviews 
• Acting as the main point of contact for all new joiners (including meet and greet on their first day) 
• Preparation of interviews which will be held via Video Conferencing, overseeing the process throughout to guarantee a smooth running of events 
• Ensuring that, with the support of the Manila based Coordinators, that all applications, CVs and interview updates are put onto the online recruitment system 
• Working with other co-ordinators both in London and Manila to find ways to streamline the London recruitment process further 
• Document work including the production of offer letters, typing up notes following interviews, as well as preparing interview packs for all attendees and ad-hoc presentations 
• Manage candidate on-boarding, including the on-boarding portal, sending day one joining instructions to new recruits and updating the Starters & Leavers' Report 
• Assistance with new joiner pre-joining queries, coordinating of payroll details and liaison with other Support departments to coordinate the new joiner process 
• Working with Learning & Development to ensure that all new joiners attend induction where applicable 
• Assistance with the production of reports and management information e.g. Management Committee updates, and ad hoc reports 
• Liaising with recruitment agencies and managing relationships with them 
• Providing administrative support for projects, events and similar 
• Assisting with the relocation of new joiners (including Visa process support) 
• Covering for and assisting other HR Coordinators as necessary 
• Booking rooms and updating the Recruitment calendar 
 
Skills and Experience Required
• Previous professional services sector experience / background 
• Credible with ability to build relationships and influence a wide range of stakeholders 
• High level organisational skills, able to multi-task and work under pressure 
• Previous experience of extensive diary management 
• Proficient in all software packages (Word, Excel, PowerPoint) 
• Attention to detail and accuracy 
• 'Can-do' attitude, proactive takes initiative and is efficient, flexible and takes ownership 
• Consistently demonstrates Assistant competencies to the highest level in all areas 
• Judgement and decision making ability 
• Strong verbal written and communication skills 
• Respects and enjoys the diversity of cultural, social and academic backgrounds found in the Firm