Executive Assistant

Executive Assistant          
£42,000 - £48,000 + Performance Related Bonus
City

THE COMPANY:
A world leading reinsurance firm with operations in over 120 countries are looking for an experienced and efficient Executive Assistant to support 3 established Head of departments within their Claims team. The position will offer global exposure and an opportunity to work for a diverse and highly successful organisation.

THE ROLE:

• Extensive diary management. Arranging meetings and monitoring diaries to ensure best use of time and avoid conflicts, giving special consideration to travel/time zone.
• To organize and coordinate internal and external meetings and any events
• Prepare meeting, events and seminar materials sufficiently in advance
• To prepare agendas, attend meetings as necessary and take minutes/actions, distributing them in a timely manner and providing follow-up
• Extensive travel arrangements in coordination with the other EAs across the world. To arrange complex international travel and logistics across world time zones.
• Ensure that detailed travel itineraries are provided and diaries are updated as necessary
• Co-ordination and submission of expenses in a timely manner
• Inbox management and escalate emails as appropriate
• Provide support to the team with budgeting and monitoring of expenses and contractor costs
• To prepare memos, presentations, reports, letters, etc, ensuring that the requirements and delivery timescale are clear and understood
• Produce and post marketing documentations on the Intranet as and when required
• Production of quarterly Claims newsletter
• Provide support on projects required, including:
• Monitoring and following up of action points
• Arranging workshops/offsite meetings and logistics around this
• Creating and maintaining project documentation, including presentations, project issue & risk logs etc

THE PERSON:

• Proven experience as a Executive Assistant supporting multiple individuals and conflicting priorities
• Experience gained within the Insurance / Reinsurance industry would be a strong advantage
• Proven experience working on a global scale and across different time zones
• French language skills are desirable but not essential
• Trustworthy and able to act with tact and discretion with confidential items
• Excellent communication skills and ability to build relationships
• Superior time management and orgnanisation skills
• Confident with global stakeholder management
• Willingness to travel if required
• Advanced user of Microsoft Office packages, experience of MS Visio, Publisher and Project would also be advantageous

 

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

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