PA / Secretary

PA/Team Secretary – Wembley Park

High profile property development company with fabulous offices close to the station are looking for a forward thinking and proactive PA / Team Secretary to support a Director with some ad-hoc duties to his team.

The Director requires a PA / Team Secretary who will work closely with him on his Development responsibilities, he is out and about extensively so needs to manage him remotely at times. He relies heavily on his PA, enjoying a strong working relationship based on trust and respect.

There will be some support to his team and the PA must be confident enough to push back when they want things done urgently!

Duties will include:

• Diary/meeting management and co-ordination:
  • organise and co-ordinate meetings to ensure the best use of time and fend off any unnecessary meetings
  • ensure that all relevant parties are invited, travel arrangements are made, meeting rooms booked
  • provide proactive administrative support, providing any reports or other relevant documents in advance of meetings
  • meet and greet external personnel for meetings as necessary
  • produce meeting agendas and minutes where required.

• Draft, type and edit various types of correspondence and documents and great powerpoint presentations, ensuring that the final documents are presented accurately and in a professional format. 

• Process expenses and purchase order requests.

• Maintain a database of contact details of key colleagues and professional contacts.

• Assist the Team in the preparation of submissions.

• To work closely with other Team PA’s to provide support to each other during busy periods and also to ensure there is appropriate cover during holidays.