Team Secretary

High profile, global trading company with stunning Mayfair offices, fantastic corporate benefits, fast paced and forward thinking organisation.

This is a new role so the lucky candidate can really develop the role and take ownership of supporting 5 super busy traders.

It would suit someone who enjoys operating at pace, rising to a challenge and working autonomously without being micromanaged.

With a heavy emphasis on global travel, visa management and constantly changing itineraries, this role is ideally suited to a calm and experienced Secretary with good organisational, administrative and communication skills. The ability to prioritise and be a forward thinker is a necessity. Previous experience travel and visa experience is essential as is a good telephone manner and attention to detail. The candidate must also be methodical, reliable, trustworthy and resilient.

KEY RESPONSIBILITIES

• Extensive multi-trip global travel itineraries within a range of far flung countries, often requiring complex and detailed planning.
• Organisation of visas, often last minute
• Liaison with high profile stakeholders and EA’s on a global platform to arrange meetings and ensure seamless travel plans
• Diary management
• Arrange meetings and video conference calls in London and internationally
• Make restaurant, hotel and taxi reservations
• Meet and greet visitors at all levels of seniority
• processing invoices and expenses
• Filing important contracts and documents and maintaining the corresponding database
• Creation of general correspondence and reports as required
• Discrete handling of other ad-hoc, private, and highly confidential duties when necessary

EDUCATION & EXPERIENCE REQUIREMENTS

• Minimum grade B at GSCE (or equivalent) in English and Mathematics
• Diploma (or equivalent) in secretarial skills is desirable