Executive Assistant and Investor Relations Assistant for a prestigious Private Equity company!

Executive Assistant and Investor Relations Assistant for a prestigious Private Equity company!

£50-55K + OUTSTANDING BENEFITS

Mayfair, London

Our client is an independent, global private markets investment specialist with a world-class amount of assets under its management. They are very respected and prestigious within the industry and they are in the need to get a superstar on board! Currently recruiting for an Executive Assistant and Investor Relations Assistant, this person will be split 50% Investor Relations Support and 50% Executive Assistant.

DUTIES:

Investor Relations Support (50%)

• Salesforce: ensure contact information is up to date and accurate, enter meeting notes/conference call notes and add/update fundraising opportunities where appropriate. Logging presentation requests. Creating ad hoc reports within Salesforce to assist with fundraising and investor relations process
• Investor Relations Projects: Coordinate and assist with ad hoc projects relating to items such as fund raising, launches, research, client segmentation 
• Investor Relations support: assisting team with meeting planning, management of fundraising opportunities and Salesforce activity organisation
• Management of EMEA Planning and Roadshow Coordination Process
• Presentation process:  Manage deadlines and working with Marketing Specialist to ensure presentations and marketing materials are prepared and finalised on time. Send presentation files to printing company (Color Co) for printing and ensure all production of presentations and marketing materials are printed correctly. Liaise with Color Co. for reprints, last minute/overnight orders.
• Update team with key Investor Relations and marketing information

Administrative Support (50%)

• Organize domestic and international travel logistics e.g. flights, hotels, taxis, airport transfers, trains, visa applications
• Microsoft Outlook: schedule both internal and external meetings and conference calls, often at short notice
• Concur: process expenses in timely manner to include detailed fund allocations
• Microsoft Outlook Contacts: ensure contact details are entered and up to date in Outlook
• Color Co. cover sheets: complete invoice cover sheets for all print jobs with Color Co. and include email confirmation from IP with fund allocation reports for accounting purposes
• Coordinate New Starter Process for new joiners within IR team

IDEAL CANDIDATE:

• Proactive individual who will relish being an active part of the team
• Approximately equal split between IR support and traditional EA tasks
• Experience within an investor relations team
• Seeking a role that gives them an opportunity to get a understanding of the company and Private Equity and be involved in the IR process
• Worked with a CRM database
• Strong educational background