Office Manager

Office Manager

A dynamic, fast-growing creative agency specialising in branding are currently has a fantastic new position available for an experienced Office Manager to come on board and take ownership of this position with passion and dedication. You will be driven and have a real passion.

The reliable and efficient candidate will have the ability to multitask and will be responsible for the upkeep of the studio and internal communications, coordinating freelancers and our suppliers and supporting studio/office finance and accounting.

Duties would include but are not limited to:

• Supporting the team in day to day duties
• General HR admin support
• Helping on-board new employees and keeping personal information up to date

• Ensuring smooth day-to-day running of the office, from sufficient office supplies, communication systems, and IT to managing the studio diary. You'll make everything 'just work'. This will include working with suppliers, organising food, maintaining and improving the office environment, and much more.
• Office management/administration including supplies, insurance, ordering couriers and handling general phone calls and emails
• Coordinate team activities, freelancers and part time staff's attendance and desk distribution according to live projects

• First point of contact for the entire studio - answering phones, taking messages, replying to general email enquiries

• Manage annual leave of the team across freelance and perm
• Plan, organise & event manage quarterly team social (TBC with Eve? Could even be in the office after a quarterly company review?)
• Studio Management & Project assistance:

• Assisting the team on a variety of projects, from creating project timelines and booking meetings & resources to booking couriers and studio space - to provide support to the directors and other members of the team, where required
• General production administration duties
• Helping the content team seek additional (full time/freelance resource)
• Accounting and finance co-ordination:

• To manage the day to day administration for the accounts
• Processing of all sales and cost invoices
• Processing of invoices and supplier payments
• Managing the process of petty cash and expense items
• Checking into queries and unmatched items
• Filing all paperwork Ad hoc finance and admin duties
• Preparing documents and contracts
• Key Skills:

• Reliability and discretion: you will often learn of confidential matters.

• Can do attuide
• Exceptional organisational skills
• Ability to multitask
• Facilities experience
• Be a self starter & team player
• Excellent IT skills

• Adaptability.
• Communication, negotiation and relationship-building skills.
• Organisational skills.
• Problem solving skills.
• Leadership and the ability to 'make things happen'
• You'll be willing to get your hands dirty and get stuck in with anything that needs doing. We are looking to hire someone who wants to grow with the role going the extra mile to surprise and delight the team with new and creative ideas.

• Ability to maintain strict confidentiality

• We're looking for someone with a warm, positive attitude, who is a problem solver and doesn't take themselves too seriously but always acts professionally.
• Previous experience of a creative environment is helpful but not essential Ability to multi-task and to work at a fast pace
• Initiative.
• Efficient verbal and written communication skills
• Excellent organisational and project management skills

How to Apply Please send you're most up to date CV on the link below!