Temporary Expense Coordinator

Temporary Expense Coordinator

Canary Wharf

First point of contact dealing efficiently with requests and Expense policy queries from internal clients and other departments

• Review and approve local expenses on Concur (in-house expense system)
• View and approve expenses from European Offices.
• Review and approve Travel Requisitions
• Review and approve vendor invoices
• Ensure expenses are up to date when an assistant leaves the firm and process any outstanding expenses
• Work closely with assistants and admin team to ensure the smooth running of the expense process
• Concur/Smaartweb expert within Sales and Trading
• Implementation and support of new T&E related processes and policies
• Provide support to the Expense Team and work on ad-hoc projects as and when required.
• Be able to advise clients on best practises and ways to reduce costs.
• Expense training for new assistants

Professional Skills Required

• Expense preparation/reconciliation experience preferred
• Ability to work as part of a team to support the wider group
• Must be team orientated with good interpersonal skills
• Excellent communication skills, able to adapt communication style to needs of audience
• Excellent negotiation skills, understand when to enforce policy
• Excellent understanding of urgency and prioritisation
• Maintain confidentiality on all aspects of workload
• Ability to work independently
• Excellent attention to detail
• Flexible approach to working hours
• Able to manage stress, personable, self confident
• Ability to anticipate needs, particularly for repeated tasks
• Able to anticipate problems and offer solutions
• Good communication skills

Technical Skills required

• Knowledge of Concur preferred
• Intermediate to Advanced Excel
• Microsoft Outlook

if you have the necessary skills and you are ready for your next challenge then please apply

It is Wells Tobias Recruitment Solutions' policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual applicants. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.