Executive Assistant

Global Fortune backed Health Care company is looking for a Executive Assistant to come on board to provide effective and essential business support to the Chief Medical Officer and the General Council. This position will suit someone who has excellent diary management skills as the diaries are very complex and booking international travel arrangements across various time zones for a number of trips abroad.

We are looking for:

3+ years experience in a EA/PA role where Diary Management and Travel Booking were your main focus.

Minute taking or note taking experience as this is required in meetings held in London

Booking meetings on and off site for various meetings or events

Comfortable liaising with all levels of staff on the phone or face to face

Preparing documentation for meetings and presentations using MS Word, Excel, PowerPoint

What you will be doing?

You will liaise with the companies chosen travel providers to ensure all travel is booked, rearranged, rescheduled and on track for the heads you will be supporting.

You will get involved in very complex travel bookings so experience across multiple time-zones is essential.

Booking meetings on and off site including events and dinner arrangements etc.

Expenses processing on Concur

Taking action points in the meetings

Filing of sensitive and confidential documentation

Your background:

Degree educated

Computer literate using all MS office programs

Ability to work in a fast paced environment and work under pressure

Team player s you will liaise with the teams across the various countries they are based in

Flexibility and adaptability

Proactive and reactive

Someone who is unflappable under pressure

It is Wells Tobias Recruitment Solutions' policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual applicants. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.