Team Assistant
- Recruiter
- Tay Associates Ltd
- Location
- England, London, City of London
- Salary
- Up to £30000 per annum
- Posted
- 22 Jun 2018
- Closes
- 20 Jul 2018
- Ref
- X_QJG26901
- Contact
- Tay Associates 1
- Job Title
- Team Assistant
- Industry Sector
- Banking / Finance
- Contract Type
- Permanent
- Hours
- Full Time
Team Assistant - City Of London - JG26901 - £30,000
A leading, highly established and reputable company with a great culture based in the City of London are currently seeking for a Team Assistant to provide 40% support to the Managing Director and 60% support to the team.
Responsibilities
Company secretarial administration
Preparing legal documentation
Liaise with external providers of services
Request certificates from companies' house
Assist with induction process for board members and senior executives
Creation and distribution of soft copy packs
Archiving of packs and maintenance, including replacement papers
Preparation of documentation for board and committee meetings as required
Issue of board and committee packs and minute taking
Diary management to the MD and team
Managing shared team Microsoft calender and associated meeting schedules
Monitor and book meeting rooms using the on-line system
Liaise with peer groups for internally based meetings, including director's availability list
Organising travel for the team, preparing itinerary for business trips
General administrative tasks
Organise new team members equipment
Assisting with expenses for the company secretary and member of the team
Organise meeting arrangements for non-executive directors
Ensure all action relating to leavers are dealt with
Invoice / purchase order management
Preparing presentations, using standardised templates and/or tidying up presentations.
You will be a competent touch typist along with office systems, especially Outlook with the ability to pick up new systems quickly. French speaking is desirable for this role.
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