Team Administrator/ Assistant required for a well established Financial Trading Platform in London

This is great opportunity for someone with 1 year experience in an administration role to a join a well establish Financial Trading Platform based In the City of London by London Liverpool Street St.

KEY ACCOUNTABILITIES:

• Work closely with EA and PA / assist in any ad hoc duties when they arise
• Provide cover for PA during absence
• Meet and greet guests/clients in a professional manner
• Walk the office floor daily and ensure the office is in a presentable order
• Maintain relationships with internal and external stakeholders at senior level including Clients and their PAs
• Field calls and deal with enquiries that come in, in the first instance – directing as necessary
• Book meeting rooms/check daily that the meeting rooms are in a presentable order
• Arrange conference calls
• Collate and prepare documents ahead of meetings
• Prepare and distribute information packs and presentations in advance of meetings
• Scanning, filing, printing and binding duties
• Place stationery orders/keeping stationery areas stocked up daily
• Ensure printer areas are tidy and stocked with paper
• Organise breakfast/fruit/drinks trolley orders
• Daily coffee/lunch runs for Executives
• Assist with organising small events / dinners within the teams
• General administration involving all Microsoft Office applications
• Liaise with desk heads for any ad hoc work if required
• To fulfil any additional / ad hoc duties as required to meet the needs of the business

PERSON SPECIFICATION:

• Excellent organisational skills – prioritise work according to deadlines, multi-task, Unsupervised and independently
• Excellent attention to detail, with strong communication skills
• Flexible approach to work with the ability to adapt to a range of tasks
• Plenty of initiative, proactive and highly engaged, with the ability to work under pressure
• Strong Microsoft Office skills including: Outlook, Word, Excel, PowerPoint
• High level of integrity and display values in alignment with the organisation’s principles
• Absolute discretion and confidentiality is essential
• Team player, with a willingness to take on additional responsibilities and/or new projects
• Clear communicator, with a professional telephone manner