Executive Assistant

We are recruiting for a globally renowned Investment Bank based in Canary Wharf. They are looking for an experienced and enthusiastic EA, this is an exciting and busy role supporting a well-established and dynamic team. The ideal EA will be calm, professional and extremely efficient.

Responsibilities:

• Prepare and format documents as requested
• Manage busy diaries
• Coordinate complex travel across multiple time zones
• Anticipate and organise documents on a frequent and proactive basis, e.g. papers for meetings and travel requirements such as currencies, tickets and visas
• Take ownership of enquiries resolving, escalating or identifying alternative contacts as appropriate
• Provide cover as appropriate, working collaboratively with other team members
• Build and maintain effective team and client relationships
• Consistently demonstrate a willingness to own/ tackle problems as they arise and ability to identify issues for upward referral
• Awareness of risk and business impact of actions
• Demonstrating confidence and ability to take responsibility for individual projects (e.g. preparation, collation and distribution of information as appropriate)
• Filing, archiving and destruction as requested
• Expenses
• Ad hoc duties as required by the business

Requirements:

• Extensive knowledge of MS Office
• Ability to be proactive, use initiative, prioritise and multi-task
• Strong EA/ Team Assistant background preferably within the financial services industry
• Professional, articulate and genuine team player
• Strong and confident communicator
• Ability to handle sensitive and confidential information