Diary Co-ordinator at high end clinic on Harley Street

This high end, private, luxury clinic in the heart of Harley Street is looking for a talented Diary Co-ordinator.  You will be based in beautiful offices with a wonderful team and will be responsible for coordinating diaries for 12 professionals/surgeons.  The role incorporates:

• Creating diary templates and ensuring all appropriate appointments and components are included.
• Managing the company diary daily to ensure the day’s and upcoming appointments are booked correctly and amend any changes. 
• Ensuring rooms are allocated appropriately.
• Updating the appointment availability spreadsheet daily and action any shortages of appointments.
• Creating follow ups for the appropriate surgeons.
• Responding to diary requests from various teams.

The ideal candidate will have EXCEPTIONAL organisation and coordination skills and ideally have experience juggling multiple diaries.  It requires an excellent understanding of the business as a whole so someone with a big picture approach is required.  It can be a highly pressurised role at times with lots of last minute changes that requires a problem solver and someone that is self-motivated, flexible, has great communication skills and confidence with people at all levels. It requires the ability to differentiate between important and urgent tasks, and to prioritise and complete multiple tasks with excellent time management.  This is an autonomous role with a friendly team in a beautiful location.  If you have outstanding mulit-tasking diary management skills please send your CV ASAP.

Lavender Jones is a London based boutique recruitment agency specialising in the supply of PA/office support roles on a permanent, temporary and contract basis across all industries.  We receive a high volume of job applications on a daily basis and as we are a boutique agency it is not always possible to respond to each individual application.