Ongoing Temp | Executive Team Assistant

Title: Ongoing Temp | Executive Team Assistant

Salary: £22 - £25 per hour 

Reporting to: Senior Partner

Location: Mayfair

Join a dynamic Asset Manager based in stunning offices in the heart of Mayfair. As the Team Assistant, you will be providing support to 1 Senior Partner and the rest of the Corporate Finance team.

In this busy Team Assistant role, there will be extensive diary management and complicated travel arrangements.

You will be joining a dynamic organization offering a challenging and rewarding working environment - candidates will therefore need to demonstrate a flexible attitude and the ability to operate in a fast-paced business setting;

Main duties and responsibilities

• Conducting extensive diary management, to include scheduling internal/ external meetings, calls and conferences, and sending Outlook calendar invitations to participants.
• Arranging and facilitating internal/external meetings and conferences
• Pro-actively managing calls and inboxes, including ensuring detailed communications are accurately recorded and/or passed on.
• Co-ordinate travel and accommodation requirements, booking travel online and providing detailed itineraries ahead of business-related travel.
• Arranging client relationship events, including restaurant bookings and confirming attendees.
• Conducting general office administration, including processing and reconciling expenses claims and invoices, copying, scanning and faxing.
• Producing and amending confidential documentation as requested.
• Providing ad-hoc personal support, including limited support for personal travel as requested.
• Providing support to/ cover for other Team Assistants (including telephone cover) when required, and ensuring that any such cover arrangements are clearly communicated to relevant stakeholders.

Experience and attributes

• Experience in a similar role as PA/Team Assistant
• The ability to multi-task with a busy and varied workload whilst maintaining excellent attention to detail and accuracy
• Excellent communication skills
• You will be comfortable handling confidential/personal information and possess the aptitude to use appropriate discretion at all times
• Use initiative in order to pro-actively assist the team above and beyond delegated tasks
• Strong organisational skills and proven ability to manage time effectively
• Advanced proficiency in MS Word, MS Excel and MS PowerPoint and extensive experience using database systems
• Enthusiasm, proactive, hardworking and a positive attitude are a must

Please note this is an Ongoing Temporary role so you must be available immediately and for the foreseeable future.

If so, Apply Now!