PA to Digital Technology

Brand new PA position supporting the Head of Digital at a global real estate firm

Your new company
This company is one of the largest real estate firms in the world, the role will be based in their city office. You will be supporting the Head of Digital in the brand new position.

Your new role

• Work in a professional manner maintaining diplomacy and confidentiality in communicating highly sensitive or highly contentious information with people of all levels within the company and elsewhere.
• Preparing and issuing predefined reports and presentations for both internal and external customers to deadlines
• Arranging events such as team strategy days, annual meetings, leadership days
• Scheduling reviews, monthly leadership meetings, meetings and taking and distributing minutes
• Providing support to the team
• Proactive diary management
• Completion of expenses for the Exec
• Printing and binding documents
• Dealing with frequent queries from staff and clients
• Provide support to the Executive Assistants
• Supporting the organisation of company events

• Organise and manage diaries, including workload, deadline planning and reoccurring events.
• Monitor and manage email. Escalate, forward and respond as appropriate.
• Organise and own filing.
• Update and circulate organisation charts.
• Book travel and arrange all associated documents and arrangements.
• Manage holiday requests and track attendance for the Exec
• Process expense claims.
• Prepare on-boarding for new joiners; ordering computer equipment, phone; email set up.
• Communicate key messages as appropriate.
• Organise business trips and travel
• Help and support the Execs team
• Arranging breakfasts/lunches/dinners for Exec
• Ensuring you are checking schedules ahead of time
• Book and organize rooms for internal meetings as appropriate.
• Make travel arrangements as appropriate
• Arrange IT/ communication equipment as and when required.
• Prepare presentations and reports

What you'll need to succeed

• Excellent interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority
• Highly organised, and takes ownership of responsibilities.
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
• Maintains a positive attitude towards routine tasks
• Accurate and exceptional attention to detail
• Pro-active and enjoys working autonomously and as part of a wider team
• Confident and assertive where required
• Sociable and outgoing
• Flexible approach to work
• Understands and appreciates the importance of using discretion
• Passionate about service and quality
• Team player who deals effectively with colleagues and client
• Proactive and positive attitude with a calm and methodical approach to work

What you'll get in return
You will receive a competitive salary and the opportunity to work for one of the worlds largest real estate firms.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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