Administrator Assistant required at a large Investment Bank

This is a full-time Business Unit Administrator position within the Technology Division. The Administrator is to provide administrative support to the division as part of a team. This role is the first point of contact for queries from within the Division/Firm and the external clients either by telephone, email or face to face.

Business Unit Administrator Responsibilities:

• Team is responsible for processing queries from multiple Technology business units
• Contractors and Outsourced Workers
• Liaising with managers, HCM and legal to create; renew or amend worker’s contracts.
• On-boarding
• Permanent / Contractor / Graduate Recruitment
• Creation of accounts through Technology@MyDesk
• Phone and voicemail set up/moves
• Desk and PC set up
• Order hardware where necessary
• Processing Internal Transfers and Resignations
• Space Management
• Occupancy Updates
• Artemis time tracking system
• Provide first level email/phone/in person support to users as and when needed
• General Admin duties
• Diary Management
• Assistance with travel bookings and expenses
• Contractor Invoice processing
• Occupational Health – Scheduling desk raises and ordering equipment.
• Expense Management Reporting
• Ad-hoc queries
• Bespoke Stationery Orders
• Assisting with the resolution of IT issues
• Arrange security access for visitors
• Admin SharePoint site maintenance
• Participation and administrative assistance to affinity network groups
• Working Globally with divisional Chiefs of Staff
• Division wide communications
• Identifying and improving processes

hours 8.30 -6pm