Senior Team Assistant/PA required at a large Investment Bank

This is an extremely busy role providing assistant coverage to 1 x MD and a team of circa 40 x Controllers. This is a demanding role that requires a highly proactive, motivated and organised individual who is able to multitask, prioritise effectively and demonstrate excellent time management. Extensive diary management at senior level experience is essential. Being able to support a division of 200 between other Assistants is also necessary - albeit adhoc requests.

Skills:

• Comprehensive and pro-active diary management and scheduling of meetings (room bookings,documentation, Media Services for audio visual/video conference facilities)
• Exercise discretion in dealing with highly sensitive and confidential information.
• Preparation of detailed travel schedules and itineraries
• Assistance with visa requirements
• Timely administration of expenses
• Assist visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required
• Log MDs weekly time on in-house system
• Entering MDs whereabouts and vacation details using in-house system
• Coordination of Town halls, if required
• Assist with IT issues and ad-hoc queries
• Other related projects and duties as requested.

Requirements:

• 10 - 15 years assistant experience
• Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and Excel;
• Ability to be proactive, use initiative, prioritise and multi-task
• Strong time management and prioritisation skills
• Strong secretarial background preferably within the financial services industry supporting senior board level management
• Excellent attention to detail
• Excellent teamwork skills
• Professional, articulate and polished
• High level of written and excellent verbal communication skills
• Ability to handle sensitive and confidential information
• Strong organisational and interpersonal skills
• Professional, self-motivated and flexible
• Preference is with Investment Banking experience of managing large teams and working in a fast paced culture