Float Assistant within Legal Department at a large Investment Bank

Legal requires a “float” assistant to join our team of 14 assistants within the department. This role would be responsible for providing assistant coverage across any of our practice areas.

Role Description:

• Responsible for providing full administrative support;
• Comprehensive diary management and scheduling of meetings, including travel and itineraries;
• Extensive and confidential telephone duties;
• Proactive, professional contact and co-ordination with clients, business personnel and peer counterparts;
• Thorough and timely administration of expenses / processing of Legal invoices via ELIOT and TeamConnect systems.

Skills:

• Flexibility; able to move between practice areas / teams at short notice or support different teams within the course of a day.
• Requires excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Strong organizational skills.
• Comfortable working with people at all organizational levels, in different legal practice areas.
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Must have excellent judgment; independent thinker and resourceful.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
• Team player with a positive attitude and the ability to build strong professional relationships.