Personal Assistant

A Multinational Insurance firm based in stunning offices on Liverpool Street are looking for a Personal Assistant to join their friendly team. This role is a temporary to permanent position, with the company looking to hire the right candidate on a permanent basis. This role will move very quickly with the company looking for someone to start ASAP, therefore prospective candidates must be available immediately. 

Duties include;

• Extensive diary management for the Fund Manager
• Booking external meetings
• Filtering emails and highlighting those that require urgent attention 
• Sorting post and ensuring that it is dealt with promptly and that invoices are signed off and distributed accordingly and in a timely manner 
• Being a representative and gatekeeper to the Fund Manager
• Working closely alongside other PAs within the business 
• A complete awareness of the Fund Managers time and how it is utilised 
• Being fully aware of the Fund Managers' diaries and upcoming meetings to enable them to work more efficiently and plan ahead where possible 
• Booking international flights, visas, trains, taxis, hotels, and restaurants 
• Arranging complex travel across multiple time zones 
• Speaking to other support staff/PAs/clients in other time zones
• Compiling engaging presentations in PowerPoint
• General administrative duties
• Screening calls
• Minute taking 
• Producing itineraries 
• Processing expenses 
• Project coordination 

Skills required;

• Previous PA experience in Banking or Real Estate required
• A proven ability of working autonomously as well as working as part of a team 
• Strong organisational skills
• Comfortable and confident when liaising with clients and/or external contacts 
• Good MS Office knowledge 
• Confident 
• Team player
• Ability to manage and work with multiple people and multiple workloads
• Ability to work in an incredibly fast-paced environment 
• Strong attention to detail
• Good grammar 
• Able to use initiative and be proactive

This is role is a fantastic opportunity to join a fun, collaborative team and is perfect for candidates wanting longevity. 

Lily Shippen specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with Lily Shippen, please do not hesitate to contact your consultant directly.