Global Media Giant - Executive Assistant

Operating in over 100 countries, this company is one of the world's largest global communications groups, who are committed to being the world’s best company at creating meaningful connections between people and brands through creativity, media and innovation.

They are looking for an EA to support 3 Executives at C-Suite level in the department in any way possible to ensure their day runs smoothly and is stress free. This includes completing all administration and any other task assistance they may require of you.

RESPONSIBILITIES

• Extensive calendar, schedule and inbox management for each exec.
• Looking after all travel bookings, including complex international itineraries and visas.
• Organising client meetings and arranging entertainment - providing a first-class service for every client.
• Help organise staff events.
• Managing and submitting all expenses.
• Ensuring any internal or external meetings run smoothly and are well organised and prepared.
• Ensuring all external visitors are well looked after.
• Assisting with agenda planning and presentation preparation.
• To protect the exec’s time by being the ‘gate-keeper’ when necessary.
• Assisting with any ad-hoc projects from the Agency.
• Prioritising work and deadlines when under pressure.

IDEAL EXPERIENCE

• 3 years' previous experience at a senior level.
• Experience previously managing more than one Executive
• Experience in a fast-paced, busy environment.

CHARACTER

• Confidence and gravitas.
• Highly energetic and positive.
• Bold, brave, someone who is not afraid to give their opinion or contradict.
• Trustworthy and able to deal with confidential matters.
• Proactive, reactive and able to pre-empt things before others.
• A good sense of humour.
• Accountable and responsible.
• Willing to learn and eager to improve.