Team Assistant – Valuation Specialist Markets

London (Greater)
Competitive salary plus excellent benefits
10 May 2018
07 Jun 2018
Job Title
Industry Sector
Contract Type
Full Time

Role Purpose: To provide highly efficient administration support to the Specialist Markets Leisure team and business finance responsibilities. 
This role will be working with a team of 15, ranging in seniority, within the Leisure & Pubs Valuation Advisory Specialist markets team.  Additional wider support for London team of 35 alongside three Personal Assistants.
Key Responsibilities

  • Responsible for all monthly billing for the wider team; creating invoices, reconciling income, excel input and reporting on the WIP.
  • Setting up projects using internal system, PeopleSoft, and learning this system thoroughly.
  • Learning all other systems within the company that are used within Specialist Markets.
  • Supporting the team on Valuation reports, particularly with formatting Word and PowerPoint (Microsoft Office 2016) as well as binding.
  • Creation of PowerPoint presentations and pitches from scratch to a high standard.
  • Preparation of outgoing correspondence and various other documents (including mailshots).
  • An understanding of the team’s priorities including diary management.  This involves organising travel (including itineraries), client and internal meetings, lunches and dinners, expenses management.
  • Effective “gate keeping”: managing all incoming communication (including phone calls, voicemail etc.), efficiently establishing priorities and ensuring that all correspondence and enquiries are processed in an accurate, professional and timely manner.
  • Being “one step ahead”, i.e. knowing where they need to be, when and with the right paperwork in hand.
  • Full management of filing/e-filing.
  • Fully using CRM for data entry of business cards and client information.
  • Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts.
  • Understanding of IT systems
  • Active role is assisting with department marketing including updating social media.

Person Specification/Requirements

  • Prior Team Assistant/Secretarial experience.
  • Excellent understanding of business finance.
  • Tech-savvy.
  • Maintain a positive and helpful attitude.
  • Ability to prioritise and act on own initiative.
  • Ability to work proactively and cooperatively.
  • Able to work to deadlines and have a flexible approach.
  • Experience of working with internal/external clients.
  • Extremely professional, approachable and happy to help.
  • Discretion and sensitivity around confidentiality.
  • Excellent IT skills: Excel, Word, Outlook and PowerPoint (production of high quality documents, reports and correspondence, diary and email management in Outlook).
  • Ability to work quickly, and accurately.
  • Excellent organisational skills and exceptional attention to detail.
  • Excellent communication skills: spelling, grammar and telephone manner.
  • GCSE’s – Maths and English Language – minimum C grade

Similar jobs

Similar jobs