Team Assistant – Valuation Specialist Markets

Recruiter
CBRE.
Location
London (Greater)
Salary
Competitive salary plus excellent benefits
Posted
10 May 2018
Closes
07 Jun 2018
Ref
4442BR
Job Title
PA
Industry Sector
Property
Contract Type
Permanent
Hours
Full Time

Role Purpose: To provide highly efficient administration support to the Specialist Markets Leisure team and business finance responsibilities. 
 
This role will be working with a team of 15, ranging in seniority, within the Leisure & Pubs Valuation Advisory Specialist markets team.  Additional wider support for London team of 35 alongside three Personal Assistants.
 
Key Responsibilities

  • Responsible for all monthly billing for the wider team; creating invoices, reconciling income, excel input and reporting on the WIP.
  • Setting up projects using internal system, PeopleSoft, and learning this system thoroughly.
  • Learning all other systems within the company that are used within Specialist Markets.
  • Supporting the team on Valuation reports, particularly with formatting Word and PowerPoint (Microsoft Office 2016) as well as binding.
  • Creation of PowerPoint presentations and pitches from scratch to a high standard.
  • Preparation of outgoing correspondence and various other documents (including mailshots).
  • An understanding of the team’s priorities including diary management.  This involves organising travel (including itineraries), client and internal meetings, lunches and dinners, expenses management.
  • Effective “gate keeping”: managing all incoming communication (including phone calls, voicemail etc.), efficiently establishing priorities and ensuring that all correspondence and enquiries are processed in an accurate, professional and timely manner.
  • Being “one step ahead”, i.e. knowing where they need to be, when and with the right paperwork in hand.
  • Full management of filing/e-filing.
  • Fully using CRM for data entry of business cards and client information.
  • Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts.
  • Understanding of IT systems
  • Active role is assisting with department marketing including updating social media.

Person Specification/Requirements

  • Prior Team Assistant/Secretarial experience.
  • Excellent understanding of business finance.
  • Tech-savvy.
  • Maintain a positive and helpful attitude.
  • Ability to prioritise and act on own initiative.
  • Ability to work proactively and cooperatively.
  • Able to work to deadlines and have a flexible approach.
  • Experience of working with internal/external clients.
  • Extremely professional, approachable and happy to help.
  • Discretion and sensitivity around confidentiality.
  • Excellent IT skills: Excel, Word, Outlook and PowerPoint (production of high quality documents, reports and correspondence, diary and email management in Outlook).
  • Ability to work quickly, and accurately.
  • Excellent organisational skills and exceptional attention to detail.
  • Excellent communication skills: spelling, grammar and telephone manner.
  • GCSE’s – Maths and English Language – minimum C grade

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