Executive Assistant to Director

Page Personnel are currently recruiting an Executive Assistant to join our wonderful client who based in Exeter. The ideal candidate will have some exposure to HR functions.

Client Details

Our client, a leading organisation who are based in Exeter, are looking for an Executive Assistant to support a Director on a permanent basis.

Description

Duties of the Executive Assistant will include, but will not be limited to:-

* Proactively managing the diary of the Director, including organising appointments, resolving conflicting appointments and optimising the Directors time;

* Providing support with preparation of meetings or events; board packs and draft agendas and following up on actions, taking and distributing minutes;

* Arrange travel, accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;

* Monitor calls and emails daily, prioritising information and following up as appropriate;

* Responsible for processing expenses;

* Acting on own initiative in dealing with enquiries and preparing correspondence;

* Communicate at all levels, often handling sensitive and complex information;

* Establish excellent working relationships with both internal and external stakeholders;

* Produce documents, briefing papers, reports and presentations.

Profile

The ideal candidate for the Executive Assistant role will possess:-

• Proven track record of providing the highest level of support to board level executives, ideally within HR
• Skilled in using Microsoft Office applications (word, PowerPoint etc.)
• Attention to detail
• Capacity to work under pressure
• Customer focus
• Discretion
• Drive
• Excellent communication and interpersonal skills
• Friendly demeanour
• Flexibility and open to change
• Initiative, self-motivated
• Influencing and negotiation
• Verbal and written skills
• Organisation
• Professional attitude
• Team player

Job Offer

A highly competitive salary is on offer for the successful candidate.