Legal Secretary - US Law Firm

Owen Reed are recruiting for a Legal Secretary to join a top law firm in the West End.  The Legal Secretary will be working for International Arbitration team.  The Legal Secretary will provide a wide-ranging legal secretarial and support function for the legal staff at the office, supervised on a daily basis by the UK Office Administrator. 

General Responsibilities of the Legal Secretary
• Producing all typing, dictation and secretarial services, correspondence and fax
• Preparing standard documents from templates. Also, preparing court forms and other standard forms 
• Opening new clients and matters on the database system.
• Carrying out conflict checks.
• Carrying out general administration tasks, including photocopying, scanning and document preparation.
• Maintaining diary and schedules for fee earners, including travel arrangements, preparing itineraries and organising internal and external lunches.
• Processing expenses and bill preparation as required.
• Managing time entry and management for fee earners 
• Conducting legal searches
• Answering and dealing with telephone calls.
• Organising and liaising with clients and other third parties for meetings and conference calls.
• Communicating and liaising with colleagues and the Firm’s other offices on day to day matters.
• Maintaining professional and effective dialogue with clients when fee earners are absent
• Maintaining up to date and accurate client contact database 
• Organising and maintaining filing systems.
• Assisting other secretaries, fee earners and staff as required
• Covering secretarial support during absences including, but not limited to, holiday and sickness.
• Covering other support functions as and when required.