Admin Assistant – Property

My client is a slick top end Property Company in Mayfair and is looking for a Team Administrator (with some office experience) to join this fabulous, fun and sociable property company.

The perfect candidate will ideally have some property / Estate Agency experience, however there is flexibility on background - attitude is much more important.

As part of the Management & Surveying team, the ideal candidate will be essential support in the company Health and Safety and Compliance administration.

• You will be involved in the regular checking of all compliance schedules and informing the team of any upcoming inspections.
• Under supervision, you will be responsible for booking works in with contractors and liaising with building managers and tenants for access via e-mail and letters/calls.
• Upon request by the Team, you will send out updates and notifications to tenants about works or updates across the portfolio, you will assist with the co-ordination of contractors and planned works, take maintenance calls/emails and deal with various tenant issues as directed by the team
• Assist in managing the maintenance contractors, overseeing minor works and processing invoices for payment.
• Assist the team with administrative support where necessary.
• Help to keep buildings’ Health and Safety folders up to date with all appropriate cyclical certification.
• Manage utility accounts.
• Reactive maintenance and repair and go on site visits.

  They are looking for someone who is confident, hardworking & resilient. Someone who is bright and eager to learn and grow within the company. It is a fast-paced environment and they are looking for someone to hit the ground running and take initiative.

  The company manage high end properties, they are in a stunning grade 2 listed building in Mayfair and there are about 40 people in the office.

  The role is heavily focused on facilities for tenant buildings but  there is lots of opportunities and scope for the job title to change and grow with the right individual.

  They are a work hard, play hard team and there are fabulous perks!!

  This would suit a second jobber really looking for lots of scope.